PROPOSED AGENDA:
- Welcoming and Opening Remarks
- Election
- Secretary
- Head Steward
- 2026 Budget
- Local Updates (including any WFA updates)
- Q&A (if time permits)
Election
Elections will be held for the Secretary and Head Steward positions.
Members interested in running for either role are encouraged to:
- Email us at local541.pdoc@gmail.com, or
- Be nominated during the meeting.
ELECTION : Secretary
Key Responsibilities
- Be responsible for recording and distributing in a timely fashion and, in accordance with Local By-Law 7, minutes of all executive, general and other meetings of the Executive and the Local’s membership;
- Attend to all the Local’s correspondence;
- Administer changes in membership status as it pertains to the Local’s membership list (i.e. transfers, Rand deductees, new employees, full-time to part-time), and advise the Local Executive, the Regional Union Office and the National Union Headquarters of any action taken;
- Administer changes in the Local Officers by completing the appropriate forms.
ELECTION : Head Steward
Key Responsibilities
- Attend all meetings of Local Executive;
- Receive and track all member concerns regarding formal and informal grievances and apply CBA rules to work towards mediating concerns;
- Present monthly report to Local President of how many formal and informal issues were brought forth and report on status of these issues;
- Represent members in grievance hearings if necessary and/or requested;
- Consult with Local President and Vice President before taking actions;
- Assist the Local Executive on identifying Local Union Stewards and facilitate the training for said stewards;
Proposed 2026 Budget Summary
Local 541 Expenditures | Total |
|---|---|
Bank account monthly fee (x 12) | $120 |
Other bank associated fees (cheques/e-transfer) | $70 |
Online services (website, email, conference software) | $300 |
Annual General Meeting ($2,000 each x 2/year) | $4,000 |
Social Events / Committees | |
Social Events (meet and greets) | $4,000 |
Women’s Committee | $2,000 |
Equity (BHM, cultural events, etc.) | $5,000 |
Training (for execs and stewards) | $5,000 |
Total Expenses | $20,690 |
Budget Notes
- Bank Fees: Estimated at $1.50 per cheque or e-transfer, based on ~40 reimbursements annually.
- Online Services:
- Microsoft Teams/SharePoint: $110 annually
- Website hosting/domain: $10 per month x 12 = $120 annually
- Email blast software (if required): ~$10 per month
- AGMs: Past hybrid or in-person AGMs cost approximately $2,000 each (venue, refreshments, and incentives)
- Social Events: Events range from $200 to $2,000
- e.g., bowling, “Food for Thought”, or providing treats for Halloween
- The goal is to host one large event and several smaller events each year
- Women’s Committee: Allocated budget for committee-led activities
- Equity Initiatives: Supports events highlighting culture, identity and history
- 2024-2025 Black History Month events ($2,000 each)
- Diwali celebration ($350)
- Training: Investing in Local Executives and Stewards for CEIU courses to better support members
- e.g., Grievance Handling, Duty to Accommodate, and Local Administration.
- Costs cover per diems ($150/day), travel, and materials
We hope to see you at the AGM!
Your participation helps shape the direction of Local 541 and ensures we continue representing members effectively.